We're Hiring

Location: Bangor, ME or Winthrop, ME

Bangor, Maine-based Sierra Communications is the leading provider of data and telecom solutions for institutions, individuals, and businesses of all sizes. Locally owned and operated since 1991, Sierra Communications' customer-driven focus remains the source of our success.

We currently have an opening for an Administrative Assistant. This position will be located in Bangor, ME, or Winthrop, ME, and will report directly to the Operations Manager.

Position Summary

The Administrative Assistant is responsible for supporting the Operations Manager with daily office needs and ensuring the smooth and efficient operation of our company's general administrative activities. Key responsibilities include handling purchasing and receiving, maintaining accurate records, managing customer relations, and providing critical reporting for management.

This role is vital to the organization’s operations, ensuring tasks are executed with precision and efficiency.

Key Responsibilities

• Coordinate with vendors on purchasing and receiving materials.
• Review and verify invoices and purchase orders.
• Draft and distribute email communications, memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Perform monthly spending audits and reconciliations.
• Develop and maintain a comprehensive filing system.
• Maintain and update contact lists and data within the company’s Business Management System (BMS).
• Oversee vehicle registration and maintenance record-keeping.
• Provide general customer support, including answering phone calls and addressing inquiries.
• Collaborate with executive and senior administrative assistants to address and resolve requests from senior management.
• Generate daily, weekly, and monthly reports as specified by management.
• Perform additional administrative duties as assigned.

Qualifications & Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general ERP or CRM software.
• Knowledge of general office practices and procedures.
• Exceptional verbal and written communication skills.
• Excellent organizational skills with the ability to prioritize and handle multiple projects simultaneously.
• Strong attention to detail and problem-solving abilities.

What We Offer

Sierra Communications offers a competitive pay and benefits package, including:

• Medical, dental, and vision coverage.
• Generous paid time off (PTO) policy.
• A supportive and collaborative work environment.

Sierra Communications, LLC. is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.